Planning a last minute wedding has never been more relevant, and we're sharing the four steps you need to make it happen in 48 hours or less. Now is a good time to sit down and figure out what your deal breakers are. We reached out to readers to find out how they are planning, postponing and, in some cases, holding their weddings during the COVID-19 era. If you’re planning a wedding during the COVID-19 pandemic, communicating with your guests is more important than ever.In order to prepare your loved ones for your event, sending a “COVID wedding safety email” in the weeks leading up to your event is essential (we recommend sending this via email and putting the text on your wedding website before RSVPs are due). It’s easy to get into a panic and think about this as a binary, freaked out choice: DO I CANCEL OR NOT CANCEL? Be as kind as you can, and try to realize that we’re all in this together. Couples have had to face the heartbreaking reality of postponing their weddings. 6 Things to Consider About Your Wedding Due to COVID-19 Coronavirus How to move forward with your wedding during COVID-19. Jessica Carrillo - Art & Soul Events, info@artandsouleventsla.com. My 2020 weddings have now been pushed to 2021, and I fully support that. How Do I Celebrate My Friends Who Had To Cancel Their 2020 Wedding? If you aren’t ready to reimagine the wedding that you’ve been lovingly planning for the last 6-12 months, that’s okay. The owner of The Wedding Planner Omaha has advice for couples planning to get married, during or after the COVID-19 pandemic. Of course, if you have a wedding planned in a small rural area with only your close-knit immediate family, you might be safe to proceed as planned. Take your anti-anxiety meds if that’s a thing you need to do (raises hand). She has written two best selling wedding books: A Practical Wedding and A Practical Wedding Planner. Meg’s work has been referenced in The New York Times, The Wall Street Journal, NPR, Jezebel, and Refinery29. TV flat screens to broadcast the concurrent virtual party? Festivals, conventions, proms, graduations, baby showers, birthday parties, and mitzvahs have been cancelled or postponed. She was still just as married in the end, and she regaled us with those stories till the end of her life. Some of this will come down to your personal risk assessment. How can we get creative with face coverings? As the owner of Art & Soul Events ®, a Los Angeles based wedding planner and event producer, I have the honor and true pleasure of helping my clients plan and design milestone experiences to mark their big life transitions and celebrate with the people they love most. For now, we can get an idea of what our EVENT protocols and directives might look like in the short-term, by reviewing Los Angeles County’s required RETAIL protocols . Register for gifts! How can you embrace a totally custom wedding format to make your day even more special than you had originally planned? There are SO MANY unknowns for everyone involved. You Got Engaged In A Pandemic! The five stages of grief are: denial, anger, bargaining, depression, acceptance. My grandmother got married in an unexpected blizzard, the best man got in a car wreck on the way to the church, and her hobbyist photographer uncle forgot to take the lens cap off for most of his photos. After the initial sting is gone, reimagining the guest list might be one area that feels like a perk. “Public health experts have cautioned that COVID-19 could continue to pose a threat for as long as two years. It could be fun to highlight and the show off your virtual guests all dressed up in their homes, to bring them into the room. The global coronavirus pandemic is affecting us all and couples planning their weddings in 2020 and 2021 are faced with unique challenges that are totally unprecedented. Now Reading Planning a Last Minute Wedding During Covid-19 Perhaps more people will opt for morning or afternoon weddings so the entire event can take place outdoors, be shorter, and have less food service. Your photographer will want to avoid touching your guests phones, so please save them the awkward no reply and don’t ask. Once you're ready to secure your vendors, continue to have frequent and transparent communication with them throughout the entire process — an especially important step in planning a wedding during COVID. So that means you’ll need to assess what your location means in terms of who will be able to make it. The ramifications of coronavirus on 2020, 2021, and maybe even 2022 weddings, are all too real. As a wedding planning company, our team consists of myself (Owner + Principal My heart goes out to all of you that have been excitedly planning your once-in-a-lifetime milestone celebrations, only to have COVID-19 completely crash your party. This wedding is Maine proves that. 1. Many of us have been in quarantine for over 4 months now, we obsessively wash our hands, we wear face coverings in public, and we are more germaphobic than ever. YES! I look forward to the release of in-dining restaurant guidelines because I expect many of the EVENT industry guidelines will be similar. How much will all of this cost? And what a story it will be to tell the future generations. Wedding Planning During COVID-19 Any advice for planning while everything is closed? So if you need to go into full-on stress and breakdown mood, do it. But if your wedding is planned for early 2021, you might be hitting the panic phase now, or soon. Figure out what your celebration non-negotiables are and what you can live without out. Now in the throes of a pandemic, couples may feel like … Here is real advice from COVID brides who had to pivot. If you have a bunch of non-refundable deposits, can you try to get vendors to apply that smaller amount to a much smaller elopement type wedding on the same day?  If you end up having a small wedding on the same day, do you want to plan a bigger wedding later or not? With social distancing … Art & Soul Events® received the WeddingWire Couple’s Choice Award for being one of the Top Los Angeles Wedding Planners in 2016, 2017, 2018 2019, and 2020! One bride shares her story of planning a small wedding with just family during the coronavirus pandemic. Just engaged? But don’t worry, we live and breathe weddings, so we’re here to share with you how to still plan your special day during COVID-19. Plan for Something Small. Hand Sanitizers at each table and on the bar, or as guest favors? Couples have had to face the heartbreaking reality of postponing their weddings. I pour my soul into this work and it is more rewarding, fulfilling, and challenging than I could have ever imagined it would be. How to hire your wedding vendors while social distancing » 4. How to Plan a Wedding During this Time If you are planning a wedding, there are certain things you must discuss to begin with, which will ease out the process. GUEST PPE: What PPE will guests be wearing? Will we be allowed to host in-person gatherings with 10, 25, 50, or more guests in 2020 or early 2021? You’ll want guests to spend the majority of time in the outdoor areas or properly vented areas of the venue. December 17, 2020 / CJDE Class After working with our 2020 Couples through postponements, rescheduling and the new Intimate Weddings, we have learned a lot but even more importantly, we LISTENED . If you are moving forward with your wedding / public gathering, look at WHO coronavirus recommendations, advise your guests to follow them (see above about communication through websites and point people), and put up friendly reminders at the wedding to keep people acting in safe ways. We don’t know when we’ll be able to gather again, or what the local restrictions and protocols will look like when we do. Get enough sleep. Coffee Service: do we need a coffee station attendant, do we offer tableside coffee service to avoid guests touching the coffee urn and coffee creamers? (Hopefully not, OMG!) Let’s address this right off the bat. But in many cases, it won’t be that cut and dry, and it’s going to be up to you to figure out if you want to cancel your wedding or not. How do we handle group portraits and extended family photos while keeping a 6 feet distance? No matter what sort of invitation or announcement you need to send, we’ve gathered a ton of invitation wording examples to make it easy on you. It is exciting to be able to shake up the predictable 1,2,3, wedding structure (1. And for God’s sake, wash your hands. There are so many ways to get creative when it comes to food and beverage presentation and service. Maybe not. We want them to know what they can expect day-of and what we expect from them. Can we have fun with this Compliance Captain or Compliance Monitor so guests don’t feel intimidated by it? For couples with an aesthetic that's more sleek and modern than garden-inspired, though, a chic event is still within reach. Beyond that, be sure to research the data and current restrictions for any place you consider—you do not want to be the people who bring a big group of humans to a small town and create a hot-spot. Realize that no matter what happens, this will forever be part of your story. Can you make that work for you? (reference Wuhan Restaurant case study), Event floor plan and layout considerations. Depending on where you live restrictions might mean that you can only have a few people present or many even only you and your spouse-to-be in attendance. You said yes! Did you invite handful of random +1 guests to accommodate your solo friends and family? Work out a … Now is the time to throw it out! Slideshow or video montage for guests to watch during downtime, Trivia quizzes or contests to connect the guests and keep things moving during transitions, Virtual recording and party highlight reel. Hand Washing Stations, how many will we need? Having a wedding during COVID-19? Los Angeles, industry protocols for reopening https://corona-virus.la/Business, California Coronavirus COVID-19 Response https://covid19.ca.gov/, COVID-19 DATA: Keeping Los Angeles Safe https://corona-virus.la/data, CDC https://www.cdc.gov/coronavirus/2019-ncov/, Coronavirus 2019 (COVID-19) Resources for Employers and Workers https://www.labor.ca.gov/coronavirus2019/, COVID Wedding Planning: https://apracticalwedding.com/category/plan/covid-wedding/, Green Wedding Shoes, https://greenweddingshoes.com/10-ways-to-celebrate-your-original-wedding-date/, HOW TO PLAN AND EXECUTE A 2020 WEDDING DURING A COVID-19 PANDEMIC. WORKAROUND 2: You can design a floorplan where the ceremony and reception seating serve one purpose (i.e., all events outdoors) and don’t require a flip. COVID-19 has changed everyone’s day-to-day practices and has cut deep emotionally + mentally for our team, our peers, our industry and couples looking to tie the knot right now. Remember that it’s totally normal to feel disheartened about all this, but don’t forget that thousands of couples are in the same boat as you and at the end of it all, you’ll still have your dream wedding. It takes me a long time to move through my initial foot-stomping disappointment phase to a place where I can try to find the light and have a productive and hopeful point-of-view. Hand Washing Breaks & Reminders: should we have timed hand washing reminder breaks for vendors like a grocery store? If only half your guests are not going to be able to attend, are you comfortable moving forward? Here's access to every wedding planning checklist you need! But it’s impossible to know. I also hope that you find practical sanitization protocols, physical distancing suggestions, and industry best practices to help us plan, design, and execute purposeful and memorable events that are as socially responsible as possible, in a post COVID-19 world. So with that in mind, this is our best advice as of mid-September 2020. In The Art of Gathering (one of my favorite books), Priya Parker argues that we rely too much on routine and the conventions of gatherings when we should focus on distinctiveness and the people involved. In this post, I’ll explore what it might look like to move forward and execute an in-person event while a coronavirus pandemic is in the picture. (One of the promising vaccine trials was recently paused due to a potential side effect issue.). At least, that WAS the plan before COVID-19 upended everyone’s lives. We’ll reexamine your event’s purpose, we will thoughtfully reconsider the guest list, day-of format, and flow. How to Work Social Distancing Into Your Wedding Plans. Festivals, conventions, proms, graduations, baby showers, birthday parties, and mitzvahs have been cancelled or postponed. 8 Unexpected Things I Learned Working A Wedding During COVID. These Embellished Veils Are My Favorite DIY Project Of All Time, How to Make A Killer Denim Jacket For Your Wedding, a guide on virtual bridal showers and bachelorettes, thoughts on celebrating your original wedding date, all the info you could possibly need to get a wedding website done, wording examples for all your wedding website needs, What To Include In A Wedding Website To Make It Actually Useful, Meg’s Guide To Professional Survival in 2020, How The Pandemic Is Changing My Professional Life (And What I’m Doing To Survive), People’s health and safety comes first. Many couples forced to rework their wedding plans because of COVID-19 find themselves putting together a backyard wedding at home—often a beautiful and sentimental location. You’ve got a wedding on the line. YES! We are collectively feeling the heaviness, loss, and disappointment of not being able to celebrate, in-person. Yes, your food will be served by masked and gloved catering staff, but that should be comforting rather than upsetting. Will this be mandatory or optional, depending on local guidelines? AllSeated Day Of Mobile App and Check In System. Planning a wedding during COVID-19 Updated August 10, 2020 We’ve been sharing in our California couples’ disappointment at the postponement of their spring, summer, and now fall 2020 weddings, but it has also been incredibly inspiring and uplifting to come together as an industry to minimize the stress for our clients (and each other) as much as possible. Justin McCallum, a photographer in New York City says, “If there’s a clause in our contract that means you’ll be out a bunch of money, know it wasn’t greed, but rather just a means to support ourselves.”. If your parents or grandparents can’t make it because it’s not safe to travel, will that be a game-changer for you? How can you now reduce the guestlist, you painstakingly created? Wedding Planning During COVID-19: The New Normal. 1. It’s no secret that planning a wedding during the Covid pandemic has proven to be quite stressful. Will caterers and/or venues need to incorporate a “COVID-19 Compliance Surcharge ” into their contracts and proposals to compensate for the additional costs required to meet these compliance protocols? At the end of the day, we can’t make these decisions for you… you have to think about where you stand, what feels like a ‘must-have’ for your wedding, and if that is something that can happen right now. At Art & Soul Events® we love to plan and design bold, rebellious, creative, and soulful weddings with non-traditional formats. How does front-of-the-house and back-of-the-house kitchen staff apply physical distancing? I expect outdoor venues and outdoor areas to become even more popular than ever! Update your website with all the coronavirus wedding information you have (as you have it), and point everyone to that website. Planning a COVID-19 wedding? Please read our comment policy before you comment. Or would that push you back to the side of postponing? Couples share their stories of love in the age of a global pandemic. That small event may take place in your original venue, or it may take place in your home. We will want to think about how we design an event floor plan that uses outdoor ventilated spaces as much as possible. At a time when coming together is more important than ever, let’s take this opportunity to create meaningful and memorable experiences. Here's the best tips for couples planning a wedding during COVID. Lucy explains how to strike the right balance: Click here to instantly access every wedding planning checklist you need! Did you invite people you hadn’t seen or talked to in years, because they invited you to yours? Personally, I don’t take disappointment well. Too many people will end up touching the gift, which increases the chances of passing germs and exposure. See your therapist (virtually). If you’re getting married this Year or next, what problems are you dealing with? You cannot field every text and question from every guest and relative, so do yourself a couple of favors. Let’s Plan This Thing. COVID-19 Safety Plans are mandatory Under Public Health Orders all wedding services and gatherings after wedding services must have a COVID-19 Safety Plan.. All wedding services and gatherings after wedding services should also consider the benefits of registering as COVID Safe.. Don’t Ignore COVID-19 (as If You Could) You needn’t let coronavirus warnings dominate your wedding invitation but mentioning safety measures, procedure and protocol will make guests feel more secure and ensure that COVID-19 regulations are fully adhered to on the day. Will each guest get checked in manually to be sure all contact information is up to date for post-event notification purposes? Many of these added compliance burdens will be mandated by the local and state authorities. Justin offers the following advice on postponing your wedding, “While things vary from vendor to vendor, and depend on our availability and line of work, we may be able to work with you on rescheduling for a future date. Are they allowing folks to re-schedule? At Art & Soul Events® we’ve recently developed VIRTUAL PARTY PACKAGES , PARTY AT YOUR FRONT DOOR PACKAGE and MICRO-WEDDING PACKAGES (*for when we are allowed to gather again). HOW TO PLAN A WEDDING DURING A COVID-19 PANDEMIC navigating a sea of unPREDICTABILITY with innovation, flexibility, and Purpose. Many couples forced to rework their wedding plans because of COVID-19 find themselves putting together a backyard wedding at home—often a beautiful and sentimental location. If you end up moving forward with your date as scheduled, check if your caterer and venue can reduce your final payment based on a decreased guest count.”, Understand Your Contracts (And Why You Might Not Get Your Deposits Back), But keep in mind, most independent wedding vendors (think: photographers, florists, and wedding planners) are small business owners who depend on income from their weddings to eat and pay the bills. Wear an outfit you love! That said, look carefully at your contract to understand what’s in it, and start conversations from that point. PURPOSE - With COVID in the picture, we are in a “make-it-work-moment” and it gives you the freedom to release yourself from traditional wedding pressures and family expectations, that have been holding you back. Planner Jess Rutherford says, “Check with your vendors right away to see if rescheduling your date is an option, if that is something you are considering. Sign up for our VIP Newsletter. Will you be adding a live streaming component so virtual guests can watch your in-person wedding, in real-time? If so, will a nurse or healthcare professional administer them? Everything else comes second. Was there something you were planning that didn’t 100% represent you and your partner? As my friend’s therapist told her, “Don’t worry about worrying.” Save yourself that extra step. Finding a supportive community of other couples trying to plan a wedding during coronavirus can help you feel less alone. ... Zola is a wedding planning and registry website where couples have access to free planning and registry tools. Wedding planning advice. Please refresh and try again. VENDOR & STAFF PPE: What PPE will vendors be wearing? Let’s explore the idea of hiring a dedicated “Compliance Captain”; a trained professional that will be on-site for the duration of the event to oversee germ spread concerns from sanitization to physical distancing. Visit our Art & Soul Events PRESS page. As we anxiously wait to find out timelines and specific guidelines for our local event industry, I will be innovating, anticipating, and preparing for what the future of gatherings might look like. If you got engaged during the COVID-19 pandemic, you might feel overwhelmed by the thought of starting to plan a wedding from home.But even with social distancing guidelines and public gathering mandates, there are still plenty of tasks you can accomplish from your couch. Sorry, there was an error. These affiliate advertising programs are designed to provide a means for us to earn fees by linking to Amazon.com, and their affiliated sites as well other digital retailers. We have been in coronavirus quick-sand and watched our beloved clients and event industry get hit with event postponements and cancellations. I ‘m a wedding coordinator, and I worked my first wedding of the pandemic last month.. Before I share what I learned, a few ground rules: The event abided by county and state regulations, had a COVID safety policy that required masks and social distancing, and was primarily outdoors (the reception was technically indoors but in a room where the floor-to-ceiling windows were open to the outside). WORKAROUND 1: You might flip your outdoor ceremony & indoor reception to a quick indoor ceremony and take the reception outdoors. We are a participant in the Amazon Services LLC Associates Program and other affiliate programs. Photographers will no longer be directing you to squeeze together. Sit down with your partner now and come up with a list of deal-breakers, and also trigger events where you would want to sit down and re-assess. You don’t want to unintentionally put your photographer, your guests, or yourself in a risky situation where anyone feels pressure to compromise their health to get a photo. Can your venue handle (insert guest count) with physical distancing protocols in place? Click here to instantly access our COVID-19 couple's guide! Here’s our best tips for planning a wedding during COVID-19. CAPACITY: Does the venue have the capacity to space guests out appropriately? Many wedding vendors operate on razor-thin margins and carefully managed cash flow. Keep in mind, the coronavirus wedding situation is always changing, and fast. You might not experience all five stages, and you may not go through them in this order. Make sure you connect with your photographer to develop a photography plan in advance. Will temperature checks be required at the door? Or, it may be the introduction of new safety measures. I know. Photographers can no longer cram into a small hotel room with guests from all different households to capture getting ready shots. If you are planning a wedding in 2020 or 2021 it is likely that your guest list will significantly drop due to imposed gathering restrictions or guest attendance concerns. Ways to announce it online » 2. For now, in-person gatherings are currently prohibited in Los Angeles County. For too long, I focused on what the day wasn’t instead of … ALL CONTENT COPYRIGHT © 2019 – MEG KEENE, PRACTICAL MEDIA INC. We have all the lists you need for pandemic weddings, Enter your name and email for your free e-book download. For too long, I focused on what the day wasn’t instead of … Savor the moment! They can remind us to wash our hands and wear our masks, help us limit the number of people in a room at the same time, remind the janitorial crew to sanitize high-touch points, and keep an eye on all things physical distancing, to help prevent the spread of the virus. Wedding planning during COVID has been a constant reminder to us and all of our couple’s to stay intentional, a reminder to think about what truly matters. ”, says Officiant Elizabeth Oakes. With less guest tables to plan for, you can reallocate floral design dollars to put towards the statement floral ceremony arch of your dreams. (Feel those feelings.) Should we plan the in-person event for the smallest number of guests and expand the guest count if allowed? Thanks for submitting. Which is why we’re doing our best to keep you updated with what wedding professionals are experiencing and recommending to their own couples so you can gain the knowledge you […] Will this still be impacting things in 2022? YES! Now we toss to y’all. Almost overnight, event planners found themselves in uncharted waters, having to become instant pandemic specialists. Will guest arrival times be staggered to avoid back-up at check-in? Planning a wedding was labor intensive before coronavirus became a common phrase. Traditional buffets, family-style meal service, self-serve food stations, and grazing tables are out for now. Download PDF, This Is The Easiest Way to Get—And Gift—Your Wedding Album, Get Wedding Deals, Support Wedding Vendors. This isn’t a sure-fire way to escape fees though, since a cancellation or rescheduling charge may apply—so make sure you look back over your contracts before you begin this process. We have a unique opportunity to dig deeper and strip the celebration back down to the core of its purpose. Regardless of how 'uncertain' 2020 has been, we are bringing some certainty to your wedding planning process to hopefully provide you with a bit of ease. When we wrote our first big post on planning a wedding in the middle of COVID (back on March 11), things still felt like they might be short-lived. While some of them will be willing to roll your deposit forward to a future event date, or try to refund you some of the money… some of them just can’t. Justin McCallum says, “If we are or live with an at-risk person and have to say we cannot be at your wedding, we think it sucks too. Here are the top things you’ll need to have a safe and FUN wedding during COVID-19. Many Covid weddings are having a Band or DJ as normal. What gloves will food-service professionals wear? It’s hard to imagine a vaccine being successfully created, mass-produced, and dispensed to the general public much before then… and that’s probably the best-case situation in a huge, worldwide, logistical undertaking. photo by Sydnee Marie Photography, design & styling by Mae&Co Creative. (Or… ever?). Thanks for submitting. Water Service: do we need a water attendant now that a self-serve water dispenser is a no-go? Even if you have another bigger wedding later, this small first wedding is still as real as it gets. She always said, “The things that felt the worst at the time allowed the best things to happen.” And if you can’t take advice from an 87-year-old, who can you take it from? Now that we’ve lived through half a year of this nightmare, we figured it was definitely time for an update and a fresh look at wedding planning during COVID. This really sucks, I see your pain, I honor your loss, and I am here for you. Silver lining perspective: How can you restructure your in-person (and virtual) guest list in a way that honors your relationship and your event’s purpose. By the local restrictions and protocols, while creating an enjoyable guest experience a attendant. Other similar events may proceed with a limited number of guests and gathering. List had 150 guests and wedding party photos are generally made up a. Unique opportunity to create meaningful and memorable experiences Compliance burdens will be mandated by the local and state.... 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